51 – The magic number for ownership, accountability and engagement

Prefer to watch on video than read?  Just click here – 5 mins with captions.

Engagement, ownership, accountability…whatever you want to call it, we all want to see (and feel) more of it.

Like all things, half of the game is internal, and there’s a magic number that can help get us there.

Pretty Pictures

Let’s start with our standard managerial hierarchy…

…even the way it looks give us a certain sort of vibe.

Here’s a more modern way to draw it:

Looks a bit kumbaya with being in a circle and all, but taking out the cynicism, it looks a bit more like everyone’s involved. 

Parent or Partner? The deep reason behind getting KPIs to work

Prefer to watch on video?  Click here – 5 minutes, with captions.

‘We need to get KPIs sorted’ is a common refrain, which carries with it the assumption that it is the lack of these things that is constraining performance.

Unfortunately or fortunately…there’s deeper stuff going on that we need to be aware of if we want this sort of thing to work.  And if we’re not aware of it, sorting the KPIs will actually make things worse!

You’d know from your own experience that when the next initiative is introduced, including KPIs, the sensible response is to smile politely until it blows over, then get back to work.  This is a deep issue of ownership, and to understand it, we need to go deeper into working relationships.  And for this, we’ll use the work of Peter Block.

The underlying killer of accountability

“We need more accountability around here” Chloe said.

“What do you mean by that?” I asked.

“You know, people caring, people hitting their marks, doing what they said they would.  You know, being accountable” she replied with a slight tone of ‘what is wrong with you’.

“Like you do?” I asked

“Do you think I don’t” was the quick reply.

“No, not that at all, sorry” I immediately answered.  “I meant that question literally, you mean you’d like people to care about the place like you do as the CEO?”

“Well…..yeah.  That would be great!”

“So why don’t they?” I asked.

Chloe laughed – “I thought that’s what you were here to fix”.

I didn’t laugh at all.  I looked straight into her eyes.

“No.  This is what you have caused.  So it’s what you are here to fix”.

The pause was somewhat awkward.

“OK….I get it.” she said.  “So what can I do?”

“The word I use for what you’re looking for is ‘ownership'”.  I said.  “You want people around here to act like it’s their place.  Like it’s their money.  Like owners”.

“Yep, that pretty much it”. Read more…

Self-Management: A New Study?

A recent study compared a couple of different ways of organising a production environment.

Both groups had 40 employees.  The first group had seven types of roles and was divided into 14 subgroups, with coordination, integration and continuity of the work being the responsibility of management.

The second group coordinated itself.  They had the same roles as the first group, but they decided themselves who would rotate to what tasks and which shifts they would work.

Here’s the findings:

• Second group demonstrated a much higher standard of workingship – tidier workspace, hardware well maintained, whereas the first group was more….sloppy
• The second group spent 0.5% of their time on ‘non-productive ancillary work’, the first group 33% (yep!)
• The second group had 60% less absence from the workplace, be it sickness, accident or no reason at all.
• And in terms of production….the second group produced 50% more than the first.  50%!  Or to put it another way, the first group was at 78% of potential, the second at 95%.

What’s the study?

Well…I have to come clean.  By ‘recent’, I was more on a geological timescale.  The study was conducted in the 1950s.

Two hundred kilometres southwest, teenager John Lennon hadn’t even formed the Quarrymen, let alone the Beatles.

The production wasn’t software development.  It was coal mining.  In Durham, UK.  The work was getting the coal from long walls.  Fun stuff.

You can read about it in Gerrit Broekstra’s book Building High-Performance, High Trust Organizations.

You see, the results on this stuff are in – when people have some sort of control/autonomy/authority over their own work….things are better.  We don’t need further studies on this, and if you just ponder anything in your own work life where you’ve felt totally into it…I’m sure these conditions were there.

So, here’s some thoughts on what we’re seeing here, and in similar studies and examples of self-managing enterprises: Read more…

Cross-functional work – a method for getting it sorted

Question:

I was wondering if I might be able to seek your guidance on sorting out cross-functional relationships.  Is there a process you suggest we follow so we can really sort ourselves out so we can be a better organisation for both customers and employees?

Answer

Very glad you asked – getting clear in this area is about not forcing people to rely on favours and politics to get their basic work done.  It’s a service to our fellow humans!

Cross-functional roles, or ‘Task-Initiating Role Relationships’ (TIRRs) as Elliott Jaques referred to them are how work gets done.  We tend to to see the org chart as reality, when it’s actually just a visual representation of who reports to who, and what each person is there to deliver.  In reality all work is passed on to someone, either internal or external – so all work is some sort of flow, which means…it mostly goes across.

This means that it’s one of the fundamental accountabilities of every manager to set up how work ‘works’ in their area.  And a crucial part of this is the TIRRs.

So how do we do this?  First we start with WHO.

We teach in our workshops and our online learning that Read more…

Getting Real About Freedom

There’s a huge confusion that’s causing a lot of pain in organisations.  It’s the idea that ‘freedom‘ means ‘freedom from consequences‘.  It doesn’t.  It means ‘you get to choose, and the consequences are yours‘.

Freedom is not liberty or licence.  It’s not escape.  A person becomes free when they are willing to stand up and say ‘this is my situation, I am taking ownership of it, and of whatever happens next.’  The moment this occurs, choice comes back into play.  The boat gets a motor.  The hot-air balloon’s fire-thing starts up again.  We have agency, and it feels good.  Energy.

This is the principle we use when we help our clients with how their organisations are designed and lead….that people want freedom.  They want choice.  They want a level of challenge that pushes them without blowing their minds.  And they would like to know how things work so they can make more informed choices.

Leaders at all levels have the opportunity to give people freedom.  But it’s not always taken.  It’s hard to trust, and decades of high control leading to unaccountable behaviour simply reinforces this, and it’s not just the managers.

So how do we create freedom?

Through conversations and other communication that creates clarity for all on who is delivering what, and how roles fit together.  And decisions when decisions are required so people can get on with it.

People cannot make choices about their own way to get things done if they don’t know what ‘done’ is or how things work.

But above all, this requires a willingness to trust again.  This is the hardest part, and it applies to everyone.  For managers, it’s trust that people will take ownership.  And for employees, that their managers will let them take ownership.  This is the foundation of any successful enterprise.

Clarity and trust.

Pre-requisites for freedom.

Eliminate change management

We all know the usual routine – management identifies the need for more productivity and/or quality or a new strategy, the necessary actions are identified (internally, externally or a combination of both), this necessitates change, so now we ‘change manage’.

And it works……at best…..sometimes.

What we’re really doing here is coercing people to like the change we’ve decided on.  We’re doing change to them.

What if instead we did change with them?

As Peter Block says,

when someone states ‘we need to get everyone on board‘, the answer is ‘what makes you think you’re in the boat?‘

Imagine if, instead of management calling in the external experts, it went the other way around and the frontline team approached management and said

‘We’re out of ideas.  But if you can find $50k for those improvement consultants we were speaking to last week, we reckon we can work with them and find about $200k per year savings back to the business‘.

Would this require ‘change management’? Read more…

How to be known as someone who delivers

Want to be known as someone who delivers?  Then start saying this: “I can’t promise that“.

Or here’s an alternate “I can promise that, this is what I need from you“.

When do you say this?  Whenever you are asked to do something that you are not sure you will be able to get done.

Most of us would prefer to be known as someone who keeps promises.   So this requires us to only make promises that we can keep.

Yet we (me included) agree to stuff we can’t get done all the time!

Why?

Because we would rather wear long-term damaging workload stress in order to avoid the short-term anxiety of disappointing someone in authority.

If, however, you want to work in an organisation where people are trusted, people speak the truth, where promises are kept, and where respect is the norm…..someone has to go first.

And this requires bravery….because it might not work out well for you!

But one thing’s for sure…..if you’re waiting for senior or executive management to sort this out…that is not happening.  Because they are just as trapped in this as you.

No change without anxiety.

Developing a Strategy? Read This First

You’re in charge of ‘developing a strategy’.  Perhaps you’re a General Manager, where developing and delivering strategy (what work, why that, and why us) is the key part of the job.  Or maybe you’ve been assigned the task because you’ve put your hand up, or you’re an agitator, or someone wants to see what you can do.  Or perhaps you’ve been asked to bring together the ubiquitous ‘cross-functional team’.

So what do you do?

Convene! 

Strategies are developed by convening gatherings of people who want to be there, then having real conversations about possible futures.

They’re not developed by working through a process of identifying the current situation, by doing a SWOT, PESTL….whatever.  These things might be useful to identify things to talk about, but they come at a cost, which is the implication that the process will reveal the strategy.

It won’t, and here’s why.

Real strategy, as in strategy that actually happens, is created by people imagining what might be possible, then making the choice to create a new future.   Read more…

Do you want adult behaviour in your organisation?

Ready to go deep?  OK, here we go.

What’s the first authority relationship you remember in your life?  It’s your parents right?  That’s the model we start with.  Parent-Child.

What’s the next one?  Most likely teachers. So we’ve got Teacher-Student.

Along the way you might have junior sports, music, dance.   This one is Coach-Player.

You might have had jobs as you grew up, so you had Manager-Junior Employee.

All of these models are burned in young, they are familiar, and it’s what we’re used to.  They share the general structure of Authority Figure – Dependent.  And they are not bad, it’s what’s needed to allow us to navigate the confusing paths of the world as we head toward adulthood.

The thing is…we do eventually become adults.  But….and here’s where we get deep….we can inadvertently keep these models going as we progress into our adult organisational lives.  And we do this because it’s safe.  We can accidentally project the Parent-Child relationship onto Manager-Employee, with both parties being complicit! Read more…